Online declaration of passes

Overview

Members of the Club des Cent Cols make an annual declaration of their new passes by sending a list to their territorial delegate (DT). This is traditionally done by sending a written list or, to simplify processing, a computer file such as Excel or Calc. Now, members can also enter a list of new passes directly onto the club website. This article explains how. Instructions for new members are set out at the end of the article.
Members can also register the passes they have already officially declared, on a new indicative list. Specific documentation is available for this.

Preparation of a pass list

Most members are used to keeping a list of the passes they have climbed in the form of a spreadsheet. If this is not already the case, simple ODS (Calc) and XLSX (Excel) models are recommended. From such a list, declaring your passes online can be done by a simple copy and paste process. The following data must be set out in column form:

  1. Pass code: this must always be given for passes in countries with a catalogue. To find codes that you don’t know, download the necessary catalogues. For the countries without a catalogue, please indicate the country and the region by their ISO 3166 code.
  2. The name of the pass, or one of its names if the pass has more than one name.
  3. The altitude of the pass.
  4. The date you have climbed the pass: this entry is optional. The date can be given by the year, the month and year, or the day, month and year, for example: 2020, 8-2019 or 25-6-2017. For the months, you must use their number and not their name or an abbreviation. This date does not necessarily correspond to the year for which a pass is counted, in particular for passes recognised at a later date.
  5. If the pass is in a country without a catalogue, as precise a description as possible is requested. This should help locate the pass, so include the coordinates as much as possible. geographic (latitude, longitude). Other comments for the attention of the DT are possible.

The order of the columns is not essential but to avoid any confusion the altitude should precede the date and the name should precede the description. If your own file has too different a structure, you are recommended to use the ODS (Calc) or XLSX (Excel) model to prepare your list for submission. It may also be a good idea to add an extra sheet to your Excel file in order to copy just the desired columns (see above) and set them out in the right order. You can further use a CSV (plain text) format, for example for those who have a database from which to export their list.

Entering your pass list

On the club website, the relevant page for entering your list is:
https://www.centcols.org/membres/cols/
You must log in as a member to reach this page. In the menu that appears, there is a section for the official declaration of passes. Within this section is a large box in which you can paste your list of passes. The data must be in columns as explained above (points 1 to 5). The data must be separated by commas, semicolons, or tabs. At the bottom of the page, you need to choose whether your declaration is partial or final. The difference is that a partial declaration is one that has not yet been sent to your DT. The cols on it are registered, but will not be submitted to your DT until you send a final declaration. Alongside these options is a button which allows you to send your list. Your list will automatically be analysed to see whether the submitted passes were found in the col database and whether the names and altitudes match. This analysis leads to a classification by categories. You will see a table of these categories shown above the table of submitted passes. Attention, at this stage, nothing is yet registered. Your first step is to check whether the data provided has been interpreted correctly. Errors or simple inaccuracies can easily occur, and you must then go back to the previous step to correct the list. When in doubt, please refer to the list of frequently asked questions at the end of this document.

Sending your list

After everything has been checked, and, if necessary, corrected, your list may be registered (button at the bottom of the page). In the case of a final declaration, members should send a short message to their DT, who will be alerted automatically.

Validation by your DT

Your DT will see the same category classification as you do. This classification will help him decide which passes can be accepted or not. If he deems it appropriate, he may add comments concerning certain passes; and you will be advised of his decisions in an automated message. In this message, there will be a link that allows you to see how your declared passes were treated by the DT: https://www.centcols.org/membres/cols/cols.php?andec=ancc

New members

For the moment, it is not yet possible to register the passes of a non-member. When a candidate
presents his initial list of passes, he or she must first be registered as a member, if need be with a
list of passes that is still provisional. Only then can their list be processed by the online declaration tool. This can obviously be returned to the new member for correction if necessary.

Questions and answers (FAQ)

Question: Why ask for the name and the altitude of the pass, when the code should suffice?
Answer: In theory, yes. But in practice it is too easy to make a small mistake on a code.

Q: I have correctly entered the code of all my passes, but one of them is shown as “code not found in the database”. Why?
A: This is probably a typo. Or it is a code which was present in an old regional catalogue of Italy or Spain and this code has not been included in the national catalogue.

Q: A pass I made in 2021 appears without a date but with an altitude of 2021 m. Why?
A: By itself, 2021 can represent both a year and an altitude. To make this distinction, you should always put the altitude before the year of passage.

Q: One of my cols is classified as “already declared or duplicate”. How can I check if is that the case?
A: The first thing to do is to check your list. Don’t forget that the same col can be present under
different codes if it is on the border between two countries. Otherwise, you will have to open the next page and see if the col is already there as “new”, “accepted” or “refused”:
https://www.centcols.org/membres/cols/cols.php

Q: Can I resubmit a pass that was refused but is now in the catalogue?
A: Yes.

Q: Can I submit my passes in multiple instalments?
A: Yes. Use this for the partial declaration option. And keep your final declaration for the end of the year.

Q: In my list of passes made, what are the so-called “indicative” passes?
A: Refer to the documentation on the list of members’ cols
https://www.centcols.org/membres/cols/